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About TMF Group

TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 10,000 experts in 125 offices across 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Job purpose:

The Client Acceptance Officer will handle legal, compliance, financial and administrative matters of prospective client companies including ensuring full compliance with TMF Acceptance policies in the onboarding process.

Key Responsibilities:

• Build up a strong working relationship with team members, other colleagues (such as Compliance, Legal team, Tax team, Service Delivery Teams, global and local sales staff), prospective clients and third parties (such as business partners - as applicable) and at the same time ensure a smooth and efficient onboarding process.
• Monitor the progress of ongoing matters. Identify problems timeously and take actions (in consultation with the (Senior) Client Acceptance Officer
• Draft and / or review standard legal documents e.g., Service Agreements and Statements of Work in accordance with local and Global standards
• Collect, review and assess relevant (legal) documentation and advice from third parties and evaluate suitability to complete Compliance requirements
• Organise the correspondence file, have the company file prepared, and supervise the input of documents and information in the company file.
• End to end onboarding coordination with minimum assistance of the Senior Client Acceptance Officer.
• Prepare a concise and complete handover to the service delivery teams
• Attend and carry out calls and meetings with various stakeholders (such as the Client, the clients’ advisors, Compliance, Legal team, Tax team, Service Delivery Teams, global and local sales staff)
• Ensuring all activities are in line with applicable internal guidelines and execute any activities necessary which are required from a sound compliance point of view.
• Keep records per account of own worked hours on a daily to weekly basis.
• Act as gatekeeper of the Dutch financial system as required by local and international laws and regulations.
• Perform any other tasks and duties as requested or assigned by the Supervisor, (Senior) Client Acceptance Officer.
• Assist with proper education and training of Junior colleagues

Key Requirements

• Degree in Law or in related area is preferred,
• A minimum of 2-5 years relevant (preferably legal) working experience
• AML/KYC experience is a plus
• Prepared to follow the Basic Trust Officer course and other relevant courses
• Knowledge of corporate law and regulations
• Excellent English written and verbal communication skills (proficient in another language beneficial)
• General interest in international financial/capital markets and financial instruments.

Working at TMF Group offers

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

* Please note, we’ll contact selected Candidates only.